As the hub of our source-to-settlement supply chain solution, our Materials Management software effortlessly increases the efficiency of materials management staff and processes to reduce spend transaction and other materials management costs.
Wasted time and effort are eliminated across the supply chain because data is centrally stored and shared online among relevant applications, processes, and people to create a paperless materials management environment.
By streamlining and automating many related processes and integrating fully with accounts payable and other critical business processes and functions, Virtuo MIS reduces errors, costs, waste, and stock-outs while enhancing your ability to:
- Increase profitability
- Free up the budget for other priorities
- Position your organization for increased growth
- Be financially empowered to invest in initiatives that improve quality, service, and client satisfaction
- Eliminate time-consuming, inefficient manual processes
- Improve decision-making and reporting with access to real-time information
Manager
The Manager is an important component of our seamlessly integrated Materials Management solution because it allows you to guide and oversee your entire MM system.
Full integration with our Virtuo MIS (xchange) and Viruto MIS Accounts Payable ensures a seamless source-to-settlement solution that:
- Manage multiple inventory locations and setup relationships for inventory transfers
- Track usage history for stock and non-stock items from a central item master file
- Customize item master views to enhance search capabilities
- Attach images to catalogue items to assist in product identification
- Create and impose a requisitioning approval hierarchy for capital and non-capital requests
- Link to Virtuo MIS in the item master and the vendor master file
- Identify and track the usage of hazardous goods
- Maintain or link to manufacturer materials safety data sheets
Inventory Control
With Virtuo MIS Inventory Control you can:
- Maintain unlimited perpetual inventory locations
- Assign unique inventory replenishment methods for each inventory location
- Track items on-hand and on-order for multiple locations
- Use the latest handheld/barcode technology for automating par level replenishment and physical inventory counts
- Instantly display inventory value and usage for stock and non-stock items
- Transfer from one inventory location to many or from many to one
Invoice Reconciliation
Virtuo MIS Invoice Reconciliation creates three-way integration from Receiving to Accounts Payable to Inventory Control for fast and easy reconciliation with no invoice rekeying.
When an invoice is adjusted, Virtuo MIS Invoice Reconciliation automatically updates inventory prices and department expenses to eliminate reconciliation issues and time.
Issuing
With Virtuo MIS Issuing you can:
- Use the latest distribution technology to monitor, project, and respond to the consumption of vital supplies throughout your organization
- Manage inventory distribution to reduce departmental inventory stock-outs
- Process incoming requisitions for stock items online without re-keying
- Release department backorders as inventory data are received
- Track department backorders
Purchasing
A key component of an integrated MM system, Virtuo MIS Purchasing reduces spend transaction inefficiencies and costs.
For even greater savings, Purchasing can be seamlessly linked to Accounts Payable to eliminate reconciliation problems and to the Virtuo MIS B2B portal for time-saving e-commerce transactions and communication with merchants.
With Virtuo MIS Purchasing you can:
- Communicate orders directly to suppliers via the Internet
- View purchase order status as it changes
- Drill into reconciliation information
- Assign workflow and workload by a buyer
- Use wizards to capture and anticipate demand for stock, non-stock, non-file, and capital items
- Create manual purchase orders
- Create system-generated order recommendations
- Create consolidated purchase orders
- Indicate multiple ship-to locations on a single purchase order
- Transmit purchase orders via the Internet
- Access and use online catalogues (drag-and-drop) via Virtuo MIS
- Instantly reconcile invoices online with Accounts Payable
Receiving
With Virtuo MIS Receiving you can:
- Receive for single or multiple sites
- Print delivery slips for department orders and inventory
- In real-time, update stock on hand at the time of receipt
- Instantly display items received and items on backorder
- Over-receive shipments
- Receive in a centralized or decentralized environment, and restrict specified users to specific sites
- Receive partial units of order by converting to units of issue
- Print materials safety data sheets for hazardous goods
Reporting
Virtuo MIS Reporting significantly enhances your ability to create and distribute meaningful information -- to a variety of stakeholders, for any number of purposes -- in a timely and concise manner:
- Management Reports – Inventory Management reporting to anticipate and manage utilization
- Financial Reports – Detailed end-user reporting on utilization and operating costs (supplies and services)
- Audit Trail Reports – Management reporting prevents costly errors
- Performance Indicators – Evaluate your supply chain process, set benchmarking targets, and forecast and manage supply chain costs
Returned Goods Memo
With Virtuo MIS Returned Goods Memo you can:
- See real-time updates of stock on hand
- Create vendor returns for stock, non-stock, and non-catalogue items
- Re-open purchase orders for goods being returned
Available in English only.
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