eCommerce Management for Healthcare

eCommerce often refers to the buying and selling of products or services over electronic systems such as the Internet and other computer networks.

The use of eCommerce enabled software is increasing the demand for innovations in electronic funds transfer, supply chain management, online transaction processing, electronic data interchange (EDI), inventory management and automated data collection systems in healthcare.

Virtuo MIS eCommerce Exchange Services, includes the entire online process of selling, delivering, servicing and paying for products and services specifically designed for today's healthcare environment.

The Virtuo MIS xchange module provides a truly green solution by eliminating the need for paper documents such as packing slips, invoices and in some cases statements that hospitals deal with on a daily basis.

With the addition of the xchange module, the Virtuo MIS Supply Chain Management suite offers complete automation with:

EDI 850: Purchase Order

The Virtuo MIS Purchasing Module provides the ability to send purchases electronically to your vendors more efficiently than phone or fax without the need of a third party software application. Status updates are provided at the purchase order level as they happen that keep your buyers informed.

Benefits:

• No need to phone, print or fax orders
• Real time status updates
• Orders are automatically sent to mapped vendors using system order recommendations

EDI 855: Purchase Order Acknowledgement

Virtuo MIS Purchasing Module accepts the Purchase Order Acknowledgment and enables buyers to accept or reject any or all discrepancies at the click of a button, and updates the purchase order without having to manually update the changes.

Benefits:

• Changes are displayed in the Buyer Vendor Audit Tab.
• Changes are accepted or rejected online.
• Purchase order is updated with changes.
• Reduced reconciliation errors.

EDI 856: Advance Ship Notice

The Advance Shipping Notice is an electronic version of a packing slip and is processed in the Virtuo MIS Receiving Module.

The matching process virtually eliminates any possible data entry errors by populating the Quantity Shipped and Quantity Received values. The system then conducts a match process and compares values to the purchase order.

• Imported in the receiving module.
• Quantity shipped values are automatically populated.
• Auto matches ASN to the purchase order.
• Reduce filing requirements by scanning and attaching packing slip using the documents tab.

EDI 810: Invoice

Additional matching is introduced during the reconciliation process and invoices can be routed between Materials Management and Accounts payable. The system also routes any invoices that don't require reconciliation into the batch process thus reducing the number of records that require attention.

Benefits:

• Auto Match invoice process.
• Reduced reconciliations.
• Reduce filing requirements by scanning and attaching invoice using the documents tab.
• Email remittance advice is available for EFT

EDI 832: Price Sales Catalog

The 832 EDI document type is used to provide a trading partner with a report of vendor product data for ordering purposes and maintain an established best practice in providing trading partners with price updates for goods or services.

In addition, the 832 is used to deliver contract information and will update the hospital's Item Master based on contract start dates.

Benefits

• Map vendor items to your Item Master File.
• Accept scheduled updates automatically for mapped items.
• Queue contracts for posting based on effective date.
• Maintain a cleaner Item Master File.
• Full audit trail of applied changes.

Summary:

When you add the Virtuo MIS xchange module to your current compliment of Virtuo MIS applications, you truly get the benefit of full integration and automation.

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